Human Resources Assistant
Supervised By: Human Resources Director/Assistant County Administrator
Supervises: No supervisory responsibility
Under the supervision of the Human Resources Director/Assistant County Administrator, provides varied administrative and human resources support to the Human Resources Department in support of human resources initiatives and programs including recruiting, benefits, employee and labor relations, and compensation. Prepares and compiles reports, types correspondence, maintains filing and record systems and coordinates the completion of special reports and other documents. Performs a variety of functions to support the day to day operations of the human resources department.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
- Answers employee questions, processes incoming mail, creates and distributes documents, providing customer service to employees, serves as back-up point of contact with benefit vendors/administrators, maintains computer system by updating and entering data, sets up appointments and arranges meetings, compiles reports and spreadsheets.
- Participates in recruitment efforts to include posting job ads and organizing resumes and job applications, scheduling job interviews and assisting in the interview process, collecting employment and tax information, ensuring background and reference checks are completed, preparing new employee files, overseeing the completion of compensation and benefit documentation, orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.), assists with benefit enrollment process and serves as a contact person for all new employee questions.
- Assists with the processing of disability and worker’s compensation claims and file maintenance.
- Maintains Human Resources related filing systems, policy manuals, labor relation files and other documents.
- Assists the Human Resources Director with research and document preparation for labor relation activities, lawsuits, hearings and related matters.
- Designs and creates forms, flyers, brochures and other documents.
- May assist with planning and arrangement of human resources related events and other designated functions as assigned.
- Maintains current HR files and databases, updates and maintains employee benefits, employment status, and similar records, maintaining records related to grievances, performance reviews, and disciplinary actions, performs file audits to ensure that all required employee documentation is collected and maintained, performing payroll/benefit-related reconciliations, completes termination paperwork and may assist with exit interviews or procedures.
- Assists with Freedom of Information Act requests.
- Maintains the county HR website with updates, deletions and other modifications.
- Maintains high standards of confidentiality of all employee records and information.
- Performs other duties as directed.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
- Bachelor’s Degree in Human Resources or a similar field and two years of progressively more responsible Human Resources related experience.
- The county, at its discretion, may consider an alternative combination of formal education and work experience.
- Michigan Vehicle Operator’s License.
- Knowledge of Human Resources principles and practices.
- Knowledge of state and federal laws related to Human Resources.
- Ability to interact professionally, constructively, and diplomatically with top level administrators, other employees, elected officials, representatives of the business community and other governmental units and the general public.
- Skill in maintaining documents in an electronic and non-electronic format.
- Skill in maintaining a complex filing system, and retrieving and researching information inquiries, including sensitive information requiring confidentiality and discretion.
- Strong skills in proofreading, reviewing forms, documents and reports.
- Skill in assembling and analyzing data and preparing comprehensive and accurate reports.
- Skill in effectively communicating ideas and concepts orally and in writing.
- Skill in the use of office equipment and technology, including Microsoft Suite applications, database use and the ability to learn new software programs applicable to the position.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.
The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.
Job Posting Information:
This is a non-union part-time position eligible for some fringe benefits.
20 hours per week
Starting Pay: $16.50 per hour.
For purposes of the FLSA, this is a non-exempt position.