Victim Advocate - Clerk II

Department: Prosecutor
Category: Clerical

Supervised By: Prosecuting Attorney and Office Manager

Supervises: No supervisory responsibility

Position Summary:

Under the supervision of the Prosecuting Attorney and leadership of the Office Manager, coordinates and administers the victim rights functions of the Prosecutor’s Office. Ensures that victims are notified of their rights as required by law. Responds to inquiries regarding the program, assists victims in obtaining compensation from the state, and prepares reports and billings related to the program. Ensures that victims are notified of court events pertaining to their case. Conducts interviews to provide victims with procedural advice and emotional support.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

  1. Ensures that informational packets are sent to victims of crime to inform the victim of the charges filed and their rights under the Crime Victims’ Rights Act. Provides victims with forms to complete and return if they choose to take advantage of their rights under law.
  1. Informs victims, by letter, telephone or MCVNN, of court dates and actions taken. Ensures that statutory requirements regarding notification are fulfilled at each step during prosecution of the case.
  1. Advises victims of sentencing dates which includes providing impact statements to be completed by the victim and assists victims in the preparation of such statements.
  1. Evaluates the safety of the victim and children involved in assault, domestic violence, or child abuse, and makes necessary recommendations to judges, prosecuting attorneys, and probation officers regarding bond amount and conditions, as well as conditions of probation and aspects of sentencing.
  1. Assists victims in completing applications for compensation to recover some of the expenses incurred as a result of the crime. Provides victims with information that may assist in filing a claim. Serves as liaison between the court and insurance companies, medical institutions, employers and various other members of the community according to state statute.
  2. Assists victims in preparing for court and provides support by familiarizing them with the court processes. Attends hearings with victims as requested.
  1. Schedules appointments with the Prosecuting Attorney for victims and explains court procedures and their rights to these individuals.
  1. Remains abreast of victims’ rights legislation and makes appropriate adjustments to the program.
  1. Advises Prosecuting Attorney on problems that may exist related to victims and works with victims and Prosecuting Attorney should the victim/witness be harassed or threatened.
  1. Prepares reports to the state for reimbursement to the county for program expenses.
  1. Refers victims to domestic assault, mental health and other human service agencies.
  1. Monitors the approved budget for the program, and procures office materials.
  1. Conducts community education and outreach programs regarding victims’ rights and coordinates public events during Crime Victims’ Rights Week.
  1. Serves as a member of the Otsego County Domestic Violence and Sexual Abuse Task Force.
  1. Assists victims with Personal Protection Orders.
  1. Helps determine the amount of restitution on all victim cases and submits the total amount and payee mailing address to the court and defense attorney.
  1. Prepares accounting for the Prosecutor’s Trust Account; pays out all restitution received.
  1. Performs annual grant writing to promote National Victim Rights Week.
  1. Performs all the duties of a Clerk/Typist II as directed by the Office Manager.
  2. Performs other duties as directed.

 

Required Knowledge, Skills, Abilities and Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job. 

Requirements include the following:

  • High school diploma or equivalent and two years of progressively more responsible experience in providing clerical and administrative support preferably in a legal office, court environment or crisis intervention.
  • The county, at its discretion, may consider an alternative combination of formal education and work experience.
  • Michigan Vehicle Operator’s License.
  • Considerable knowledge of the principles and practices of general office procedures and management, and ability to learn legal documents, and local, state, and federal laws, rules, and regulations governing the operations of victims’ rights.
  • Ability to learn the State of Michigan court system procedures and practices as they related to victims’ rights.
  • Knowledge of crisis intervention and counseling techniques.
  • Skill in conduct interviews and obtaining information from people in crisis, analyzing and interpreting legal documents, creating legal documents related to victims’ rights, and maintaining case files.
  • Skill in assembling and analyzing data and preparing comprehensive and accurate reports.
  • Skill in effectively communicating ideas and concepts orally and in writing.
  • Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, victims and families and the public.
  • Skill in the use of office equipment and technology, including Microsoft Suite applications, database use and the ability to learn new software programs applicable to the position.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel, and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.

The typical work environment of this job is a business office setting or courtroom where the noise level is quiet and sometimes moderate.

Employment Conditions:

For purposes of the Fair Labor Standards Act, this is a “non-exempt” position.

For collective bargaining purposes, this position is included in the Teamsters “clerical” unit.

This position is eligible for County fringe benefits.

Hours:  37.5 hours per week

2021 Pay Rate:  $ 15.74         

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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