Part-time Equalization Clerk
Supervised By: Equalization Director
Supervises: No supervisory responsibility
Under the supervision of the Equalization Director, performs administrative, data entry and customer service support for the Equalization Department. Answers questions from the public related to parcels within the county in person or via telephone. Maintains and updates equalization property information in the software program and performs general secretarial and office functions.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
- Maintains an efficient and effective front office to include answering the phone and greeting customers, processing mail, filing and ordering supplies for the office.
- Assists the public by telephone or in-person, including taxpayers, banks, title companies, mortgage companies, realtors and surveyors with assessment related issues.
- Performs data entry into various equalization programs and updates and maintains the file system as directed.
- Controls the flow of information (deed information, name and addresses, property addresses, sales and general information) in software program.
- Creates and maintains property records for the Equalization Department.
- Records information concerning annual changes of assessed values for assessment roll submitted by local assessors, checking entries to ensure accuracy. Receives notices of Board of Review determinations and changes assessments and taxable values accordingly.
- Performs various secretarial functions associated with meeting coordination and scheduling, notifications, filing and office management.
- Performs other duties as directed.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
- High school diploma or equivalent and one year of experience in providing clerical and administrative support.
- The county, at its discretion, may consider an alternative combination of formal education and work experience.
- Michigan Vehicle Operator’s License.
- Knowledge of the principles and practices of administrative support, office procedures, and records management.
- Ability to acquire skill in reviewing documents for accuracy, and researching information related to property ownership, deeds, surveying, and balancing receipts.
- Knowledge and skill in maintaining accurate electronic records and providing customer service.
- Skill in assembling data.
- Skill in effectively communicating ideas and concepts orally and in writing.
- Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, and the public.
- Skill in the use of office equipment and technology, including Microsoft Suite applications, equalization database use and the ability to learn new software programs applicable to the position.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel, and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.
The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.
For purposes of the Fair Labor Standards Act, this is a “non-exempt” position. This position is classified as non-union.
This position is eligible for some pro-rated County fringe benefits.
Hours: 22.5 hours per week
Starting hourly rate: $12.60 per hour