Supervised By: Finance Director and County Treasurer
Supervises: As assigned in either office
Under the supervision of the Finance Director and County Treasurer, performs specialized work of a financial nature. Under the supervision of the Finance Director, serves as an accountant, producing complex reports and financial information, and providing high level guidance to other departments regarding the County’s finances. Under the supervision of the County Treasurer, serves in a supervisory and administrative role supervising and training staff, performing customer service functions and managing day-to-day activities of the Treasurer’s Office. Also acts as the County Treasurer in the Treasurer’s absence.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
- Assists in the preparation of the annual budget. Prepares and analyzes budget amendments throughout the year as directed. Prepares financial data to assist in budget development. May conduct costing analysis for items such as union contracts, employment costs, capital projects, contracts, and new or expanded programs.
- Prepares reports and spreadsheets to assist in the analysis and interpretation of financial information and to reflect the accurate financial condition of the county. Analyzes, tests, and monitors internal controls to ensure the long-term integrity of the county’s finances.
- Assists in the periodic audit of accounts, tests systems and determines conformity to legal standards and proper accounting practices. Reports all findings to the Finance Director. Ensures development of proper audit trails.
- Performs other assigned tasks as directed.
- Provides day-to-day supervision of the operations of the Treasurer’s Office to include participation in the hiring, firing, and evaluation of staff; by making recommendations to the County Treasurer of action to be taken.
- Provides training, assigns and schedules work, serves as a resource for complex problems and provides first line review of performance and employee relations issues.
- Works with the County Treasurer to direct the administrative functions of the office including responsibility for administering the departmental budget and monitoring expenditures to ensure compliance with the established budget.
- Assists with the county’s investment portfolio in accordance with the county’s investment policy and PA 20 and the time constraints associated with those dollars.
- Assists with the oversight of all banking functions of the county and monitors all accounts, bank fees, and cash flow.
- Ensures that the Treasurer’s accounting systems are maintained in sufficient detail to produce accurate financial data and monitors internal controls to ensure the long-term integrity of the county’s finances.
- Oversees the daily collection, and posting to the proper account, funds from taxpayers, county departments, the state and other outside agencies.
- Prepares and produces financial reports.
- Oversees the daily balancing of the money drawers.
- Performs other assigned tasks as directed.
- Prepares monthly financial reports and journal entries.
- Attends Board of Commissioners’ meetings and various other general meetings when the County Treasurer or Finance Director is not available.
- Serves as a resource for staff positions in absence or transition.
- Performs other duties as directed.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
- Bachelor’s Degree in accounting, finance or related field and two years of progressively more responsible experience in governmental accounting and supervision.
- The county, at its discretion, may consider an alternative combination of formal education and work experience.
- State of Michigan Vehicle Operator’s License.
- Thorough knowledge of the professional public management techniques involved in personnel administration and resource management, and the ability to identify and implement new best practices.
- Thorough knowledge of the principles and practices of governmental accounting, and generally accepted accounting principles.
- Considerable knowledge of general ledger and bookkeeping activities, the maintenance and processing of financial information, performing reconciliations, balancing accounts, researching financial discrepancies, preparing financial reports and documents, and maintaining detailed and accurate records.
- Skill in assembling and analyzing data and preparing comprehensive and accurate reports.
- Skill in effectively communicating ideas and concepts orally and in writing.
- Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, and the public.
- Experience and expertise in the use of sophisticated enterprise management system/ financial software programs.
- Skill in the use of office equipment and technology, including Microsoft Suite applications, database programs and the ability to learn new software programs applicable to the position.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel, and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.
The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.
Job Posting Information:
This is a full-time non-union supervisory level position and is eligible for fringe benefits.
Pay Grade 11, Step 1: $46,873
For purposes of FLSA, this is an exempt position.