Village of Vanderbilt - Monthly Minutes
VILLAGE OF VANDERBILT
REGULAR COUNCIL MEETING
MINUTES
MAY 3, 2010
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lord’s Prayer followed by the Pledge of Allegiance
Members Present: Bush, Matelski, McMillion, Munson, Musall, Russ, Posgate
Others Present: Herman Hawn, Linda Simeck, Denise Babbitt (Otsego County Equalization)
Paul Liss, Tom Serino, Erma O’Rourke, Cathy Heintz, Barbara Teal, Bernie Matelski, Debbie Whitman, Treasurer Elizabeth Haus, Clerk/ S.Hawn,
MOTION: by Bush support by Matelski to approve the minutes as written of 4/6/2010 All in Favor
PUBLIC COMMENTS: Pigeon River Baptist Church: Barbara Teal addressed the council to ask permission to use the Memorial Park for a community picnic after their church service on Sunday May 30, 2010. Additional request to use the Memorial Park for July 12 thru the 16 to hold their Vacation Bible School which will be held in the afternoon to accommodate summer school children. The church will provide the village with a certificate of insurance for liability purposes.
MOTION: by Munson support by Matelski to approve the Pigeon River Church the use of Memorial Park for the events and dates requested. All in Favor
Tom Serino reported: the Memorial Services will be held at the cemetery May 30, at 1:00p.m.
American Legion Color Guard will attend.
COMMISSIONER’S REPORT: Animal Control brought some animals to the Gaylord Post Office to help them celebrate the unavailing of a new adopt an animal program they are trying.
The Commission is now looking at three different buildings to renovate for the shelter.
Joe Ferrigan reported the Building, Zoning Pluming, etc. permits are up from last year $32,000.00. The Dept. of Veterans Affairs is looking to build a super community out patient clinic and is looking at the Grayling Area. A resolution was passed and sent to senators to revisit the plans and reconsider the Gaylord area as an alternate which has had an out patience clinic since 1985.
Office Managers Report/Zoning: Haus reported the issuing of two permits Elk Land Center and a single family dwelling. Haus provided council various information in report provided to them.
STREET ADMINISTRATOR REPORT: Bid on seven village windows (glass only) was $666.33
Council discussion was due to the glass only which won’t help with the cold to wait till funds are more available and consider possibly new windows.
Clean up day June 12, 2010 7am-11am. Ad will be put in paper two weeks before clean up day. Cost will remain the same as last year if no changes are made $1,550.00
Bids received for asphalt seal for roads are being received. Tree on Dudley St. has been started but power lines need to be down to finish with owner of property permission.
CODE ENFORCEMENT OFFICER: Mc Million reported on Washington Street the house with the hole in the back yard is still not settled. The owner hasn’t replied to any correspondence sent. Property complaint of wood being burnt was addressed. The house on 768 E. Main was addressed with the health dept. sending letter to owner with a seven day clean up deadline for action.
PARKS & REC. REPORT: Musall reported the sign for no dogs –no bikes for the kids’ park will be ready this week. Stan fixed one of the park fixtures that needed welding.
FIRE BOARD REPORT: Russ reported on fire runs. Flyers for mileage vote were handed out on twp. clean up day; open house was held concerning mileage.
SCHOOL LIAISON: Matelski reported the decision was made to sell the 17 acres of land on Alexander Road listing price of $50,000.00. Corwith tax roll charge of $1.25 per tax collection fee will be discussed with the township to have fee removed to help school with finances. School received grant for summer lunch program any one 18 and under can receive free lunch.
TREASURER REPORT: MOTION: by Bush support by Matelski to accept the treasurer’s report as read All in Favor. Haus noted for council to notice the General Fund Balance.
OLD BUSINESS: EQUALIZATION DEPT. DENISE BABBITT- Denise presented a sheet with updates of street address in the village that have a problem with their address either no number showing or incorrect addresses which don’t agree with equalization grid system. Ninety-seven need to be changed. A county letter can be sent by the equalization dept. to the residents that need to change also a letter to the P/O. of addresses that will be changed.
Council asked what recall would happen if nothing was done. Equalization dept. can make the change without council permission but prefers not to.
MOTION: by Matelski support by Bush to approve the equalization to send letters to village resident that need change. All in Favor
CATHY HEINTZ village resident presented the council with pictures of storm drain in front of her house that water runs in her yard. The fear of water coming into her basement has been a concern for years. The council discussed this many times. Heintz also stated the top of the hill problem with water running down into the drain. Cars parking on Main St. on the side of the road cause problems with sand running down which pertain to the drains problem also.
Street Administrator Bush will contact an engineer for suggestion and cost for this problem for next months meeting.
PLANNING COMMISSION: Bernie Matelski presented to the council a drawing submitted by Jack Deming of a flower planter project near the Village sign on old 27. Materials will be donated and the only cost of labor to dig the dirt and place timbers.
MOTION: by Musall support by Bush to approve Jack Deming flower planter project with the only cost to the village the labor. In Favor Bush, Matelski, Munson, Musall, Russ, Posgate. Nays- McMillion Motion Carried. Bush may be able to get workers from the jail.
Discussion on building request exchange for village property: Suggestion by K. Matelski to consider this exchange with more information needed from owner. For next months meeting council suggest that owner attend June 7, 2010 meeting. Haus will provide an inventory of village property. McMillion will take the inventory of village property June 13 to property owner for his information. McMillion stated he thought the amount of what the owner has in the building of $20,000.00 would be in that price range. July meeting will resume this issue.
PLANNING COMMISSION: Munson discussed a bill received from Fleis & Vandenbrink. Munson stated the planning commission had agreed not to pay any more bills until grants were approved. Munson suggested a letter be sent to Fleis & Vandenbrink to ask for an itemized amount of charges. Council decided to hold the bill until a response is received.
MOTION: by Bush support by Musall that any literature that comes into village office pertaining to the planning board a copy will be made and sent to the planning board. All in Favor
Question concerning why the grants were denied should be given to the planning board to keep them posted.
MOTION: by Munson support by Matelski to approve the Planning Commission to move forward on the project of adding 12x24 cement slab project for Memorial Park. All in Favor
MOTION: by Russ support by Musall to approve the Trail Bikers to use Memorial Park
July 18, 2010 All in Favor
K. Matelski made a suggestion to use the county web site for village minutes. The current web site has incorrect information which correct information will be given to Our Home Town News. Since the web site payment has been paid for this year the village will continue to provide the minutes in the Home Town Paper and will also use the county web site which is no cost to village. Next year this issue will be reopened for change.
MOTION: by Bush support by Matelski to accept the due to’s as printed and record in the General Ledger for payment at the end of quarter. All in Favor
MOTION: by Matelski support by Bush to pay the bill in the amount of $21,751.25All in Favor Bill from Fleis & Vandenbrink was subtracted from warrant sheet.
MOTION: by Bush support by Munson to adjourn 8:50 p.m. All in Favor
Next Meeting June 7, 2010
Minutes unapproved as of May 10, 2010
Shirley Hawn- Village Clerk
