FINANCE DIRECTOR/ASSISTANT COUNTY ADMINISTRATOR

Posted on June 12th, 2017

FINANCE DIRECTOR/ASSISTANT COUNTY ADMINISTRATOR

Department: County Administration

General Summary

Plans, directs, manages, and oversees the activities and operations of the Finance Department within the County Administrator’s Office, including assigned programs and functional areas; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex support to the County Administrator.  Responsible for ensuring that a system of accounting is installed and properly kept in all County functions, as well as providing administrative support and direction to other departments regarding fiscal management and financial controls.  Assists in planning and organizing the County budgeting methods and process, auditing and analyzing information for budget proposals, and carrying out various tasks related to administration of the budget.  Analyzes, investigates, and proposes to the Board and the Finance Committee plans and programs to better serve the financial interests of County functions.  Provides assistance to the Administrator and the Board of Commissioners in developing financial policies for the county. Serves as the Assistant County Administrator in his or her absence and on special programs.

Essential Functions

  • Prepares the annual budget. Prepares and analyzes budget amendments throughout the year. Prepares financial data to assist in budget development.  May conduct costing analysis for items such as union contracts, employment costs, capital projects, contracts, and new or expanded programs.
  • Reviews all budget amendments and journal entries from all County Departments to ensure accuracy and compliance with Board policy, budget parameters, and State and Federal statutes.
  • Ensures that financial systems are maintained in sufficient detail to produce adequate cost, financial, benchmarking, and statistical data for management purposes, and to meet statutory requirements.
  • Analyzes and interprets fiscal records and prepares financial statements that reflect the accurate condition of the county. Establishes financial management internal controls to ensure the long-term integrity of the county’s finances. 
  • Oversees the implementation and use of Generally Accepted Accounting Principles in all financial and accounting processes. Incorporates authorized changes to accounting systems to ensure efficient systems of financial management, prompt identification of account status, and compliance with all applicable standards and regulations.  Keeps up to date on standards issued by the Financial Accounting Standards Board (FASB) and the Governmental Accounting Standards Board (GASB).
  • Assists in the preparation of the annual audit report. Serves as a resource and liaison with outside auditors.  Coordinates the implementation of systems to correct problems identified by the auditors.
  • Acts as a strategic advisor to the County Administrator on a wide variety of finance and general business issues, including complex accounting and finance matters. Advises and assists the Chief Administrative Officer in matters relating to the financial management of the county including labor negotiations, grant administration, contracts, employment costs, capital projects, and special projects.
  • Acts as liaison to the Board of Commissioners regarding financial policies, procedures, legal limitations regarding financing, anticipated deficits and other related matters.
  • Assumes the role of County Administrator in his/her absence, ensuring continuity of County operations.
  • Prepares a variety of regular, periodic reports for the Administrator and Board of Commissioners and attends Board meetings to explain financial matters and answer questions when necessary.
  • Responsible for the review, development, and implementation of financial policies, procedures, processes, guidelines, and practices to protect the interest of the County and maintain the integrity of all financial records in compliance with legislation, regulation, and policies.
  • Interprets and explains policies and procedures to employees and management and resolves differences.
  • Oversees the preparation of payroll ensuring that deadlines and compliance standards are met and that various reports are prepared as required.
  • Supervises accounts payable tasks, verifying transactions, coding, maintaining records/changes, balancing and obtaining proper authorizations. Monitors all system-generated journal entries and balancing County-wide.
  • Fields questions from department heads and elected officials regarding county financial policies and procedures, unique situations and offers assistance in implementing appropriate courses of action.
  • Personally trains County personnel, including Department Heads, in new or revised financial processes/procedures and initiates and reviews corrective actions as necessary.
  • Periodically audits accounts, tests systems and determines conformity to legal standards and proper accounting practices. Ensures development of proper audit trails.
  • Performs year-end closing. Closes out and records journal entries for accounts receivable, accounts payable and other accrued liabilities, and completes all other year-end adjustments as necessary.  Prepares data for 1099’s and W-2’s and performs other related accounting activities and filings to close the current year’s books. 
  • Reviews all fund activities using the Michigan Uniform Chart of Accounts. Adjusts balances, makes necessary corrections and deletions and ensures that the General Ledger is appropriately maintained as required.
  • Compiles and prepares a variety of quarterly and annual financial reports. Submits required reports, forms, surveys and other documents to local, state and federal agencies.
  • Administers, along with the County Administrator and IT professionals, the County’s accounting software system; provides and coordinates software education/training, manages employee permission levels and internal controls within the system.

Other Functions

  • None listed.

An employee in this position may be called upon to do any or all of the above tasks.  (These examples do not include all of the tasks which the employees may be expected to perform.)

Employment Qualifications

Education: Bachelor’s Degree in accounting or finance.

Experience:  Five years of progressively more responsible governmental accounting experience which includes budgeting, auditing, payroll, benefits, grants, and general and subsidiary ledgers including two years of supervisory experience.

Other Requirements: CPA (Certified Public Accountant) desirable.  Valid Michigan Driver’s License.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description.  The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Physical Requirements:  [This job requires the ability to perform the essential functions contained in this description.  These include, but are not limited to, the following requirements.  Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]:

Ability to access all County locations and Statewide as required.

Ability to enter and retrieve information from a computer.

Working Conditions:

Works in office conditions but is required to travel to all County locations.

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